Rules & Regulations for Research Fellows
The handbook on PhD Students Program is given below (pdf of which can be found here) :
Pre-PhD course work
|Duration of the two terms of Pre-Phd course work||16Aug-15 Dec; 1Jan-30 April|
|Research Methodology course & Project||1May-30 July|
|2||Reviews of all RS||July/August, after the first year project presentation.|
|3||ARIES JRF interviews||May (mid or last week) (Co-ordinate with JEST)|
|4||Joining of new JRF / Orientation program||August first week|
|5||ARIES Summer School Program||March (ATSOA)|
- Selection: The candidates will be JEST/CSIR-UGC NET (JRF/LS)/GATE qualified. Candidates who have obtained provisional DST-Inspire PhD fellowship is also qualified to attend the interview. Selection will be made on the basis of interview by a committee duly constituted by the Director, ARIES. Candidates with external fellowship (CSIR JRF/DST Inspire) may be given preference.
- Fellowship: As per the extant rules of DST, Govt. of India.
- Accommodation and House Rent Allowance (HRA): Hostel accommodation is provided if available. HRA will be provided for students staying outside the ARIES premises, as per Central Government norms applicable for Nainital. The percentage required for calculating HRA will be based on the fellowship amount.
- Medical facility: As per the Institute’s norm for its employees.
- Domestic Travel: As per the extant rules of DST, Govt. of India. Presently it is 2ndClass AC2 Tier by train. Accommodation and food expenses will be as per eligibility.
- Reimbursement of Ph.D. registration and admission fee: Reimbursement of expenses regarding Ph.D. registration, admission, examination, etc. will be made by ARIES on actual basis.
- Book grant: JRF/SRF will be provided a book grant of ₹5,000/-per year for five years only. If the Book grant of any year is unused or partially used the Balance amount may be carryforward to the next year, but the total amount (₹25,000/-) should be used before end of the 5thyear. The first year JRF can use their grant after successful completion of the pre-Ph.D. course work at ARIES.
- Leave: 30 days (casual leave) in a calendar year. Maternity leave will be applicable to women as per extant rules of DST, Govt. of India.
- International travel: SRF will be entitled for a Travel Grant (travel + living expenses+ any other meeting related charges) of ₹1,50,000/-(Rupees One Lakh and Fifty Thousand only) in their entire tenure of Ph.D. for international travel to attend conferences/workshops and other scientific meetings. They may also use this travel grant in parts. They are also encouraged to approach other sources to support their scientific visits. This grant can be used only after successful completion of 2ndyear at ARIES. [Subject to availability of funds]
- Tenure: 5 years.
- A student is ordinarily expected to submit the Ph. D. thesis to the University before the end of five years (inclusive of one year course work) from the date of joining the program.
- A student is eligible for one year of post thesis submission fellowship (Rs. 42,000/- per month at present). The fellowship will, in general, be granted for only up to six months at a time, not exceeding one year in total. The students should submit a letter to the Director through the Chair, Academic Committee to avail this fellowship.
- If a student fails to submit the thesis by the end of five years, the respective fellowship amount will be stopped. The student may continue the thesis work availing the Institute facilities, but the post thesis submission fellowship period will be reduced by the extra time taken (beyond five years) to submit the thesis. In any case, the overall tenure of the students in this category cannot exceed six years (course work period + Ph. D. period + post thesis submission period). Students who do not submit their thesis even by the end of six years will ordinarily be asked to leave the Institute.
- Students who submit their thesis within five years, the post thesis-submission fellowship can be availed for one year from the date of submission of the PhD thesis.
- Application for tenure extension should be submitted to the Director, through the academic committee, a minimum of 30 days before the expiry of the previously approved tenure. The application should be accompanied by the recommendations of the supervisor.
- Students called for the interview of JRF, will be reimbursed ordinary 2nd class rail fare or bus fare.
- JRF/SRF will be allowed to draw stationary items normally required for their research / thesis work, from ARIES store as consumables. This also includes data storage hard disc and other computer related consumables.
- Students with ARIES Fellowship:
- Newly selected JRF will go-through a rigorous Pre-Ph.D. course work. They can pursue PhD at ARIES only after successfully qualifying the Pre-Ph.D. course work.
- Prior to the completion of the project work of the Pre-PhD course, JRFs will be distributed research proposals from the eligible ARIES scientists.
- JRF will have freedom to select one research proposal to undertake to PhD thesis research work.
- One scientist cannot take more than 1 PhD student in a year as the main guide.
- Each JRF/SRF has to go-through annual review and continuation of fellowship is subject to successful completion of these reviews. After completion of 2nd year, JRFs will be promoted to SRFs following the successful qualifying in the review talk.
- Students with externally funded projects, own fellowships
(DST/SERB, ISRO-RESPOND, Inspire):
- Students will be selected from the common interview around June. A second interview window may be considered in January if sufficient number of externally funded approved projects are available.
- Supervisors will be assigned at the time of joining ARIES.
- These students will be also encouraged to take the course work. But the course work completion, completion of qualifying exam (for Inspire & external project students) required for PhD registration etc. will be the responsibility of the supervisor.
- There will be 12 courses and classes for these courses will be held in 2 terms of 4 months each.
- Time schedule of the course work for each term is in the annexure – I.
- Each instructor will take exam at the end of their respective courses.
- Evaluation for each course will be based on following weightages
- 65% weightage to written marks
- 20% weightage to assignments
- 10% weightage to quiz
- 05% weightage to class performance (instructor may consider attendance in the class, for this purpose)
- Each student will have to pass in each course individually and passing marks in each course will be 55%.
- The course work concludes with a three-month project work. The Projects are also a part of the Research & Methodology course.
- Passing marks for the research project is also 55% and students will have to get 55% in individual project for passing the project work.
- If student fails in any course or project, he/she will get one re-examination to qualify in that course/project. However, if same student fails in two different courses or twice in the same course, the student would be considered as unqualified and the continuation in the PhD will be terminated. Further, the student’s position as a PhD scholar would be terminated from ARIES.
- On a successful completion of the Pre-PhD course work, a student with ARIES fellowship (category B(i)) will be allowed to choose a ARIES scientist for their PhD research work.
- Project students and students with their own fellowship (category B(ii)), are encouraged to take the coursework. In case they fail to clear the coursework, ARIES will not provide them the course work pass certificate, and it would be the responsibility of the respective supervisors to get their candidates registered.
- M. Sc. Physics with minimum 55% for General/OBC and 50% for SC/ST.
- A candidate should be M. Sc. qualified within two years prior to the year of the interview. Students who are appearing in M. Sc. final year exam can appear before the interview, but, if selected have to furnish the proof of M. Sc. qualification as per above guideline (2).
- Age limit: 28 years as on July 1 of that particular year. Upper age limit for reserved categories is as per the central government rules.
- Applicants should have qualified JEST in Physics -OR- CSIR-NET (JRF) in Physics/Earth, Atmospheric, Ocean and Planetary Science -OR- GATE qualified in Physics/Atmospheric and Oceanic Sciences.
- Candidates with external fellowships (CSIR-JRF, DST Inspire) may be given preference.
- All the applications will be further screened by taking into account marks/ranks in JEST/GATE/CSIR-NET and M.Sc. and other guidelines decided by ARIES. Fulfilling minimum qualification does not guarantee a call for the interview.
- The interview board will be formed by the Director.
- Every year in the month of July/August the JRF/SRF of ARIES has to appear for review, which will be in the form of open talk. As per the existing practice, the expert Committee, to evaluate such a review, will be comprised of the (a) members of the AC, (b) respective supervisor, and (c) an expert in the field.
- The fellowship of the student with ARIES fellowship, who does not appear for the annual review before 31 July of every year, will be stopped and will be resumed only after the successful completion of the annual review. Annual reviews are a must but the condition on fellowship will not be applicable for category B(ii) students.
- If the student with ARIES fellowship does not qualify in the review, will be called for another review. If the student does not appear in the second time, the fellowship will be stopped permanently. If the expert committee finds the second review to be unsatisfactory, then the committee may make suitable recommendations, which may include the termination of the fellowship of the particular student.
- If a student is unable to appear in the review for genuine reasons (illness or other unavoidable circumstances), a proper reason with document has to be furnished, the veracity of which will be determined by the Academic Committee.
- A second-year student (categories B (i) & B (ii)) has to successfully complete the review in order to make the transition from JRF to SRF.
All PhD students are encouraged to get registered with the Universities with which ARIES have a MoU, when they qualify for their second year of the tenure. For students in externally funded projects, their respective supervisors are responsible to fulfill all the criteria of eligibility for registration in the Universities. All students will have mentor group of three scientists including the supervisor to aid in their PhD program. On completion of thesis work, students have to give a pre-submission presentation in an open talk in the presence of AC and their respective mentor group. Once the mentor and experts agree, a student can then submit thesis. The mentor group will be formed in consultation with the supervisor.
- ARIES scientists can have a maximum of four PhD students (as main guide), who are supported by ARIES fellowships. This is irrespective of their designations. New scientists during their probation period also will be eligible to take students (as main guide) but they will necessarily have to keep a co-guide.
- One scientist cannot take more than 1 PhD student in a year as the main guide.
- These restrictions on number of students do not apply for externally funded projects.